Saving 100’s Of Hours With This AI

When we delegate work to our people, we like to pass them an instruction manual to refer back to in case they get stuck.

These are normally called standard operating procedures or SOP's.

The annoying thing is they can take a lot of time to create. Especially when you've got to add 25 screenshots to your SOP to walk someone through using new software. Sometimes 90 minutes or more.

This is why we're loving a new AI tool called Scribe How. Scribe-how records your screen as you walk through a task you want to delegate and automatically turns it into an easy-to-follow SOP.

For example - we created an SOP to show somehow how to create a newsletter in Beehiiv (newsletter publishing platform). Drafting this could take up to an hour. But instead, with Scribe-how - this 18-step guide only took 3 minutes.

Using Scribe-how to quickly offload work will save us 100’s of hours of manual work across our teams this year.

Notes:

So far, the best use cases for AI we're seeing are tools that shorten how long it takes you to do something or increase the amount of something you can do.

Success Is A Lagging Indicator

Yeah, tech helps us get way more done. But it's up to us to ensure we do the right things. And the tricky part about building a business is it's only normally obvious well after the fact that we have.

Most of the results we're seeing in our business now are outcomes of decisions and work we did many weeks and months ago.

Take Rugby Bricks, for example.

By early 2022, we were in real trouble - revenue was declining, cash flow was terribly negative, and debt almost exceeded revenue (not unlike the 130% debt to GDP situation the US government has got itself into).

We were in that position because of our poor decisions over the previous 12 months. We'd brought too much stock, run too many promotions & even paid ourselves too much. We only managed to keep the business alive with a large overdraft.

Fast-forward to now, we're almost debt-free, and revenue is up nearly 100%.

But where we are now doesn't reflect current work, like the $470,000 retail deal we just closed. It's downstream of many decisions like the one to push into retail over a year ago.

And vice-versa, if we start fucking up again now, we won't experience that pain till 1-3-6-9-12 months down the track.

Success and failure lag well behind decisions and work.

Notes:

This is also why it's not wise to copy what someone else is doing right now. It could actually be terribly wrong for them or their business.

If you aspire to get what they have - you're better off looking at what they did 1 - 2 years ago and seeing what steps they took to get there.